Resignation etiquette: The Do’s and the Don’tsChen Wan Lim
Gone are the days where employees stay loyal to companies for decades until retirement. Job hopping is especially common amongst gen-Y and millennials as these groups of people often have the flexibility to try out various jobs before settling into a vocation that they are comfortable in. Therefore, it is common to see younger workers joining the company only to hand in their resignation letter one or two years later. While job hopping is not against the law, there is proper etiquette to abide by when handing in your resignation letter. Here are some do’s and don’ts when resigning:
1. Black and white
You must submit a written or typed resignation letter to your superiors and to the Human Resources division. In the letter, you must state your name clearly along with the tender duration as well as your last day with the company. The letter must be signed and dated. Having a physical record handed over to more than one person in the company is important as the company needs to calculate any accrued salary based on your last day along with any outstanding leaves that might be owed to the company.
2. Serve your notice period
Remember that you are still employed and still being paid a salary even after you have resigned during your notice period. Therefore, you should come in to work on time, perform any task that is assigned to you and adhere to the official working hours. Although you might feel that your commitment to the company is over the moment you submitted your resignation letter, but you are still technically employed and you might still have active projects going on.
3. Conduct proper handovers
Do not leave your replacement in the dark after you leave. Be sure to conduct a proper handover exercise, handing over all of your outstanding work to him/her and also all the relevant contacts points he/she needs to take over the task. In addition, it would be courteous to conduct some training and to pass on some skill sets needed to your replacement in order not to cause any disruptions to the company’s operations.
4. Leave farewell notes
On your last day in the company, try to make your rounds wishing farewell to all your colleagues in the company. You can also leave farewell emails to colleagues who have helped you along your career in the company, especially your superiors. Always remember to leave on a good note because you might just end up in the same company again in the future.
1. Rant out on social media
Do not rant out on social media after you have tendered your resignation as it might be viewed as slander. Also, you could be misunderstood of being a complainer as opposed to a problem-solver. Ranting onto a social media platform also puts you at risk with your future employer should they stumble across your rants.
2. Bragging about your new job
What’s the point of bragging about your new job to your colleagues? Could it be that you want to make them feel bad or to feel jealous of where you are going to? Be professional and keep your new workplace a secret. Bragging about your new job and your new workplace could backfire as you risk someone sabotaging your transfer over by spreading false rumours about you.
3. Take things that do not belong to you
It goes without saying that you shouldn’t take physical items such as stationaries and electronics that belong to the company. You also must not take the company’s intellectual properties along with you. This could be in the form of Microsoft Excel sheets or email correspondence with clients. Leave company belongings with the company before you leave. You do not want to get into a situation where you are being accused of stealing from the company.
4. Burning bridges
Looking at the larger picture, everyone works to earn a living. Try to be on everyone’s positive side and do not burn bridges. Your ex-colleagues and ex-bosses could become your future colleagues and clients. During your exit interview, try to give constructive criticisms and try to provide comments on areas to improve within the company. Do not accuse anyone and do not rant on anyone to your exit interviewer.